Expenses

Record an expense against a project with a category, vendor, amount, and an optional receipt attachment. Mark it billable if it should appear on an invoice, and record the tax paid on it — labelled Tax (GST) amount (or whatever your org's tax name is, from Settings) — so your reports can show input tax credits.

The Vendor field is free text, but as you type it suggests names from your Bills vendor list — Tab accepts the highlighted suggestion, or just keep typing for a one-off vendor that isn't in that list.

On a phone or tablet, the Receipt field offers a Take a photo button alongside the usual file picker, opening your device's camera directly.

Billing an expense

Billable expenses import onto an invoice the same way tracked time does — itemised, with a preview, and each expense can only be billed once. See Importing tracked time for the same discipline applied here.

Where expenses show up in reports

Expenses by category, billable vs. reimbursable, and GST are covered in Reports.